Events Coordinator

Primary Responsibilities include*:

  • Support event coordination, logistics and onsite execution at various No Barriers events including the No Barriers Summit – the organization’s largest event that happens annually and attracts around 1,500 people.
  • Create and implement logistical plans for events including (but not limited to): onsite activities, tradeshow design, exhibitor recruitment, transportation plans, meals selection, volunteer program, registration and more.
  • Engage, manage and coordinate with recreation and adaptive organizations to participate as providers during No Barriers events.
  • Manage and facilitate shipping of materials for event purposes.
  • Manage event logistics onsite.
  • Prepare name tags, materials, notebooks, packages, gift bags, registration lists, etc.
  • Implement and support registration and lodging processes for attendees, exhibitors, activity providers, volunteers, and scholarship recipients.
  • Prepare and modify event contracts as requested.
  • Manage important partnerships with essential nonprofit support organizations.
  • Support the development of special tracks at No Barriers events including Youth, Veterans and Women’s experiences.
  • Monitor event finances including revenue and expenses with support from No Barriers accounting team.
  • Supervise interns on the Festival and Events team.
  • Propose new ideas to improve the event planning and implementation process.
  • Learn to be proficient in online tools including Slack, SalesForce, Form Assembly, Cvent and Google Hangouts.
  • Additional event administrative duties as needed

*This list is not exhaustive and employee may be tasked with other duties as needed

Required competencies and skills:

  • B.A or B.S with experience in events, sales, or recreation management preferable
  • Ability to keep calm under pressure and manage many moving parts
  • Computer Skills: Literate in Word, Excel, Google Documents, Gmail and presentation software
  • Excellent communication skills, both written and verbal and possess excellent customer service and interpersonal skills with clients from participants to corporate partners.
  • Systems-oriented with a knack for detailed thinking and problem solving
  • Ability to make strategic decisions about priorities based on analysis, innovation, teamwork and a willingness to boldly embrace adversity
  • Works well independently and can take limited direction and run with it.
  • Experience working with many different types of individuals
  • Knowledge of ADA needs is a plus

Working Environment

  • This is an office job located in the Fort Collins home office or remote in Chicago that requires computer work.
  • ~8 hours/day
  • Ability to work with virtual and/or off-site teams
  • Ability to move boxes that contain program gear and equipment
  • Possible travel to domestic or international destinations that include activities such as:
    • Walking for extended periods of time, carrying luggage and gear, and hiking (possibly at high altitudes)

 

Additional Considerations:

Individual must:

  • Contribute to positive organizational culture through intentional and identifiable actions
  • Work effectively across all departments to ensure knowledge and alignment of funding needs and opportunities
  • Be self-motivated and solution-oriented with a proactive approach to troubleshooting potential event and logistic issues
  • Have proven ability to work both independently and as a part of a dynamic and fast-paced team
  • Ability to manage multiple projects at once with significant attention to detail
  • Show excellent collaboration skills
  • Have exceptional organizational skills and astute attention to detail
  • Have experience working successfully with a variety of constituents, partners and team members
  • Have experience and passion for working with people of all abilities, for creating inclusive and diverse events and have some familiarity with ADA requirements and needs

Benefits and Salary:

  • No Barriers offers a generous and competitive salary and benefits package.

To Apply:

Submit a resume and cover letter (PDF) to jobs@nobarriersusa.org. We review applications on a rolling basis, meaning we accept qualified applicants as they apply.


To Apply:
Apply Today

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