Primary Responsibilities include*:
- Support event coordination, logistics and onsite execution at various No Barriers events including the No Barriers Summit – the organization’s largest event that happens annually and attracts around 1,500 people.
- Create and implement logistical plans for events including (but not limited to): onsite activities, tradeshow design, exhibitor recruitment, transportation plans, meals selection, volunteer program, registration and more.
- Engage, manage and coordinate with recreation and adaptive organizations to participate as providers during No Barriers events.
- Manage and facilitate shipping of materials for event purposes.
- Manage event logistics onsite.
- Prepare name tags, materials, notebooks, packages, gift bags, registration lists, etc.
- Implement and support registration and lodging processes for attendees, exhibitors, activity providers, volunteers, and scholarship recipients.
- Prepare and modify event contracts as requested.
- Manage important partnerships with essential nonprofit support organizations.
- Support the development of special tracks at No Barriers events including Youth, Veterans and Women’s experiences.
- Monitor event finances including revenue and expenses with support from No Barriers accounting team.
- Supervise interns on the Festival and Events team.
- Propose new ideas to improve the event planning and implementation process.
- Learn to be proficient in online tools including Slack, SalesForce, Form Assembly, Cvent and Google Hangouts.
- Additional event administrative duties as needed
*This list is not exhaustive and employee may be tasked with other duties as needed
Required competencies and skills:
- B.A or B.S with experience in events, sales, or recreation management preferable
- Ability to keep calm under pressure and manage many moving parts
- Computer Skills: Literate in Word, Excel, Google Documents, Gmail and presentation software
- Excellent communication skills, both written and verbal and possess excellent customer service and interpersonal skills with clients from participants to corporate partners.
- Systems-oriented with a knack for detailed thinking and problem solving
- Ability to make strategic decisions about priorities based on analysis, innovation, teamwork and a willingness to boldly embrace adversity
- Works well independently and can take limited direction and run with it.
- Experience working with many different types of individuals
- Knowledge of ADA needs is a plus
- This is an office job located in the Fort Collins home office or remote in Chicago that requires computer work.
- ~8 hours/day
- Ability to work with virtual and/or off-site teams
- Ability to move boxes that contain program gear and equipment
- Possible travel to domestic or international destinations that include activities such as:
- Walking for extended periods of time, carrying luggage and gear, and hiking (possibly at high altitudes)
- Contribute to positive organizational culture through intentional and identifiable actions
- Work effectively across all departments to ensure knowledge and alignment of funding needs and opportunities
- Be self-motivated and solution-oriented with a proactive approach to troubleshooting potential event and logistic issues
- Have proven ability to work both independently and as a part of a dynamic and fast-paced team
- Ability to manage multiple projects at once with significant attention to detail
- Show excellent collaboration skills
- Have exceptional organizational skills and astute attention to detail
- Have experience working successfully with a variety of constituents, partners and team members
- Have experience and passion for working with people of all abilities, for creating inclusive and diverse events and have some familiarity with ADA requirements and needs
Benefits and Salary:
- No Barriers offers a generous and competitive salary and benefits package.
Submit a resume and cover letter (PDF) to email@example.com. We review applications on a rolling basis, meaning we accept qualified applicants as they apply.