Accounting Assistant / HR Coordinator

No Barriers USA is a dynamic and growing non-profit organization providing transformational expeditions, retreats, events and tools that empower people to embrace a No Barriers mindset and unleash their potential to contribute their best to the world. No Barriers serves a wide population, including middle- and high-school students, veterans, and adults with disabilities.

We are seeking a full-time Accounting Assistant/HR Coordinator to serve as an operational hub of our Finance Department and assist the accounting department in maintaining systems that support internal controls and comply with accounting procedures.

The Accounting Assistant will be responsible for the accurate and timely recording of all day-to-day transactions in Quickbooks, including but not limited to cash receipts and disbursements, accounts payable, and accounts receivable. The position reports to the Chief Financial Officer.

The Accounting Assistant duties support accurate communications of financial activities and financial condition of the organization monthly. This individual should enjoy adhering to the policies and processes that govern the organization’s accounting system. Additionally, as HR Coordinator, this individual should enjoy identifying gaps in communication, reconciling between disparate systems, and interfacing with new hires and assisting department heads with onboarding activities.

Position Requirements

To be successful in this role, you’ll need to enjoy the routine of the daily, weekly, and monthly accounting cycle, while being flexible and open to change as our organization grows and changes. Ideally, you will be (a) experienced with Quickbooks accounting software, (b) adept at utilizing Excel for supplementary analysis and reporting, (c) comfortable with people of varying backgrounds and experience, and (d) adept at building interpersonal relationships.

Additionally, you will assist new employees with the onboarding process and offboarding employees that leave the organization. Appreciation for a dynamic organizational culture, attention to detail, a positive outlook, and a sense of humor will be invaluable.

Responsibilities

The items below are intended to provide an overview of the duties and responsibilities of this position, however, they are not represented as all-inclusive of the tasks that may be assigned at any given time.

  • Accounts Receivable. Assist with preparation of invoices; be able and willing to respond to requests regarding status of customer accounts.
  • Cash Receipts. Properly code and reconcile all cash receipts, including cash, checks, and wires received and deposits made from third-party processors of online sales and contributions.
  • Bank Deposits. Prepare daily bank deposits.
  • Accounts Payable. Set up new vendors as required and maintain accurate and complete vendor files. Code and classify all invoices for payment, distribute to responsible parties for approval, print checks for signature and mail checks after obtaining authorized signature(s) weekly. Issue 1099’s at year end.
  • Credit Cards. Administer and ensure the proper coding of all credit card expenditures and reconcile credit card statements each month.
  • Expense Reports. Point person for coding and recording expense reports.
  • General Ledger. Maintain chart of accounts as required to ensure proper job costing of programs and projects.
  • Reconcile all cash and credit card accounts, update job costing reports and reconcile data with appropriate Directors.
  • Coordinate HR Activities. Assist with onboarding and offboarding activities. Audit and reconcile monthly benefit charges with payroll records. Audit PTO accruals, initiate COBRA notifications, and other duties as assigned.
  • Aspirational Conduct. Strive to be professional, friendly, curious, persistent, disciplined, helpful, highly ethical, and trustworthy at all times. Maintaining confidentiality – and a sense of humor – is essential to this position.
  • Filing, Scanning, Data Entry and Photocopying, as necessary.

This position works closely with the General Accountant and Chief Financial Officer to ensure that the administrative and accounting policies and systems are working effectively and that we are providing a quality service to our staff colleagues, the Executive Director, and the Board of Directors by ensuring the accuracy, integrity and timeliness of the financial information we provide.

Experience

The successful candidate for this position will have at least 3 years of experience in the areas noted above in either a for-profit or non-profit environment.

Compensation

No Barriers offers a competitive salary and exceptional benefits including health, dental, and vision insurance, matching retirement contributions, generous vacation allowance and a purposeful mission. The salary range for this position is $38,000 to $40,000 per year, depending on demonstrated abilities and experience.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.


To Apply:
  • Please email your resume and cover letter to the attention of the Chief Financial Officer to accountspayable@nobarriersusa.org. This posting will remain open until the position is filled.
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