What does my payment cover?
Program Fees cover airfare and all on-the-ground expenses, including food, lodging, transportation, and all activities and park entrance fees. Tuition does not cover additional spending money, baggage fees, or food in the airports on travel days.
Is there a payment plan?
Payment for most programs occurs on the following timeline:
So long as those deposit deadlines are met, participants are free to submit payments on any installment that they wish.
Do chaperones travel free?
On our group travel programs, one chaperone travels for free with every six participants. The exception is the Galapagos, where the first chaperones need a minimum of nine participants to travel free.
What are the cancellation policies?
Standard Cancellation Policy
Any cancellation within 24 hours of enrollment is entitled to a full refund.
Cancellation up to five months (150 days) prior to course start date is entitled to a full refund minus a $100 fee.*
Cancellation between five months (149 days) and two months (60 days) prior to course start date is entitled to a full refund minus $500 fee*
Cancellation within two months (59 days) of course start date receives no refund.
COVID-19 Cancellation Policy
We offer exceptions to the following exceptions to the standard cancellation policy for in cases involving COVID-19. In order to qualify for the COVID exceptions, a participant must meet one of the following criteria:
Positive COVID-19-test result or COVID-19 symptoms accompanied by a doctor’s verification.
Known exposure to COVID-19 that is documented by a contact tracer or requires a health department mandated quarantine.
School, district, municipal, state, federal, or international POLICY restricting travel due to COVID-19.
Late (within two months of course departure date) cancellations due to COVID-19 are subject to the following exceptions to the standard cancellation policy:
Cancellation between two months (60 days) and two weeks (14 days) prior to course start date are entitled to a full refund minus $1000 fee.*
Cancellation within two weeks 13 days of course start date are entitled to a full refund minus $1,500 fee.*
For COVID cancellations, tuition vouchers are available in place of any qualified refund at 100% value up until 30 days prior to course, at which point an 85% voucher is available.
*Does not include any non-refundable airfare costs. Airline vouchers provided if refunds are not possible.
Is Travel Insurance included?
Although it is not required for participation, we highly recommend securing travel insurance for its programs. However, please read the fine print. Travel Insurance covers many things but it also does NOT cover many other things. Our partners at EPI work with World Nomads as a travel insurance provider, but there are many providers that offer sufficient coverage. You can get a quote from World Nomads here
Who is Ecology Project International and what is their role?
For our 2021 travel season, we have partnered with a fellow nonprofit organization who owns and manages the Pacuare Reserve in Costa Rica. This organization has been proving youth international programming for nearly 20 years. We worked with them to create itineraries, training for their staff to deliver our curricula, and much more. When you sign-up with this program, we will introduce you to EPI and they will handle the travel registration, logistics, payments, and more. Our role is to help with pre- and post programming and to ensure EPI staff deliver strong educational programming tied to the principles that we teach.
How does collection of payment and paperwork work?
For group travel, payment can be set up in a way that works best for you and your group. Our partnering organization, EPI, is happy to collect payments directly from participants and families, or to work with you or your travel administrators to collect payment from the school. EPI works directly with families to make sure that they complete and submit all paperwork required for travel.
Are immunizations or vaccinations required?
Immunizations are not required for travel to Costa Rica. We recommend that travelers meet with their personal physicians to discuss non-required vaccinations and to research the CDC Travel Website for details: https://wwwnc.cdc.gov/travel
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